Privacy Policy

Information we collect

The application form collects your name, phonetic name, prefecture of residence, social platform and profile URL, other channels, miko experience, motivation, activity and communication interests, estimated posting frequency, optional remarks, and consent to personal information handling. Applications are collected through Google Forms.

Previously registered application alert information includes the email address, display language, consent time, and registration time. Alert registration did not collect names, addresses, or application information.

For partnership enquiries, we collect the organization name and type, contact name, email address, region, preferred timing, purpose, message, display language, consent time, and submission time.

The external Japanese Cultural Heritage Project enquiry form collects organization and department, name, email address, enquiry type and content, and privacy consent. Also review the Japanese Cultural Heritage Project privacy policy displayed in that form.

First-party site measurement records visited paths, selected key actions, display language, and time. It does not include names or email addresses and does not use cookies to track individuals.

The hosting provider may process access logs where necessary for security and reliable operation.

How information is used

To accept applications, conduct social media reviews and interviews, contact successful applicants through social media, inform future activity plans, and manage selection records.

To notify previously registered application alert addresses about recruitment or the application form.

To review, respond to, communicate about, and manage partnership enquiries from shrines, cultural sites, municipalities, communities, companies, educational institutions, media, and related organizations.

To understand aggregate site use and improve findability, application journeys, and display quality.

To prevent misuse, respond to incidents, maintain security, and answer valid requests for access, correction, suspension, or deletion.

Third parties and processors

Personal data is not provided to third parties without consent unless permitted or required by law.

The Japan Cultural Heritage Association operates the program, makes selection decisions, and appoints ambassadors. First Innovation Inc. provides website production and recruitment administration support within the agreed scope. Check the application information for the social media notification channels.

Where email delivery, hosting, storage, or related work is entrusted to a service provider, access is limited to what is necessary and the provider is selected and overseen appropriately.

Retention and safeguards

Information is retained only for as long as needed for the stated purpose and is appropriately deleted when no longer required.

We work to prevent unauthorized access, loss, leakage, alteration, or damage through proportionate organizational and technical controls.

Access, correction, deletion, and opt-out

Requests to confirm, correct, suspend, or delete registration data—or stop the application alert—will be handled appropriately after identity verification and in accordance with applicable law.

Application alert emails will include a dedicated link for stopping future alerts.

For application alerts and partnership enquiries that used an email address, contact the association with the registered email address and your request.

If you applied using social media, provide your application name, platform, profile URL, approximate application date, and request to the association. An email address registered in the application form is not required.

Where identity verification is needed, the association will explain an individual verification method, such as confirmation through the social account used to apply. Application information is not disclosed to third parties before verification is complete.

Policy updates

Material changes to information collected, purposes, or external services will be announced on this page and the News page.